School Commission By-Laws
By-Laws for The School Commission of
St. Gregory the Great Parish Pastoral Council
NAME AND RELATIONSHIP TO PASTORAL COUNCIL
This organization shall be known as the School Commission of St. Gregory the Great Parish Pastoral Council, Milwaukee, Wisconsin, and shall hereinafter be referred to as the “School Commission”.
The School Commission is related to the Parish Pastoral Council as a standing advisory commission that functions under its own operating guidelines as approved by the Parish Pastoral Council (hereafter referred to as the Pastoral Council) and in keeping with the Constitution of the Pastoral Council.
The purpose of the School Commission is to:
(1) Assist the parish fulfill its mission as articulated in the Parish Mission Statement and according to the annual goals set by the Pastoral Council; and
(2) Define, develop and provide assistance, in an advisory capacity, for the implementation of the policies which are set forth in the Mission Statement/Philosophy and Goals of St. Gregory the Great Parish School.
Members of the School Commission shall be the pastor (ex officio), the principal (ex officio), and a minimum of five (5) with a maximum of nine (9) persons or as otherwise mutually allowed by the pastor and principal. The Commission will consist of parish members at large and parents/guardians of children attending the school. School faculty members and their spouses, as well as parish employees and their spouses are ineligible to serve on the Commission. A discernment process will take place to decide final membership. The Pastoral Council will appoint a representative to the School Commission in order to facilitate communication between the School Commission and the Parish Council.
Section 2. Term
Each member shall serve a term of three (3) years. The terms shall be staggered and begin with the first regular meeting after being discerned. Members may serve for no more than two consecutive terms.
Section 3. Vacancies
3.1 Any member of the School Commission may resign by filing a written resignation with the chairpersons. At any official meeting of the School Commission, a member may be removed for good cause by consensus among the officers of the School Commission and the approval of the pastor/principal.
Any member whose removal has been proposed shall be given notice of an opportunity to be heard at the next scheduled meeting. Good cause may include, missing two consecutive meetings without good reason, physical or mental incapacity, or failure to perform duties of a School Commission member, without good reason.
3.2 A vacancy among the members shall be filled by appointment of the chairperson if the total number of members is below five (5) subject to the approval of the School Commission and the approval of the pastor and principal.
Section 4. Nominations
4.1 Each spring members shall be nominated for a term of three (3) years to fill the vacancies caused by the members whose terms are due to expire.
4.2 Prior to each annual nomination of new members, the chairpersons shall appoint a Nomination Liaison. The Nomination Liaison’s responsibility is to manage all aspects of the nomination process including:
4.2.a. Education of School Families and Parish members
School families are informed through the School Newsletter about the School Commission and the nomination process. Announcements in the School Newsletter are to run for two weeks. Parish members are advised of the nomination process through the parish bulletin. Announcements in the parish bulletin are to run for two weeks. All nominees are asked to give prayerful consideration to nominating others or themselves for the School Commission.
School families and parish members can nominate themselves or others by contacting the Nomination Liaison or by filling out a nomination form.
Nominees are contacted by the Nomination Liaison to determine their willingness to be on the School Commission. All those interested are invited to a discernment organized by the Nomination Liaison.
The discernment process will identify the new members of the School Commission. Should the number of candidates exceed the number of available seats, a special meeting of the School Commission will be called to vote on the composition of the new membership. Suggested guidelines for membership should take into consideration the skills and talents of the current Commission as well as the skills and talents of potential members.
4.2.e. New members shall be seated on the School Commission at the June meeting.
The School Commission shall meet at least nine (9) times throughout the calendar year. Special meetings may be called by the chairpersons when needed. Meeting schedule changes require at least 48 hours advance notice to the School Commission membership. Meetings of the School Commission shall be open to school parents/guardians, parish members and school staff. Members of the school and/or parish may address the School Commission by submitting a written request to the chairpersons at least 48 hours prior to the meeting. Application of these requirements will be at the discretion of the chairperson and/or principal. The intention is to balance the need for good order and notice with fairness to all whom wish to be heard. The School Commission reserves the right to close portions of a meeting when dealing with personnel or other sensitive topics.
Officers of the School Commission shall consist of one (1) chairperson, one (1) vice chairperson and one (1) secretary. The School Commission shall select the chairperson, vice chairperson and the secretary. Ex officio members and the Pastoral Council liaison may not hold office.
Section 1. Duties of the Officers
1.a. The chairperson shall preside at all regular and special meetings of the School Commission. The chairperson will prepare an agenda for the upcoming meeting. The chairperson shall serve as the official point of contact for all communication.
1.b. The vice chairperson serves as chairperson in the absence or inability of the chairperson to fulfill the obligations of chairperson.
1.c. The secretary shall maintain a written record of all acts of the School Commission, conduct, receive and dispose of all correspondence as directed, and reserve all reports and comments to his/her care.
Section 2. Selection of Officers
Discussion and nomination as appropriate to select Officers will be the responsibility of the School Commission membership. Officer selection for the following school year will occur during the May monthly meeting.
Section 3. Officer Terms
Officers must abide by the membership terms as defined in Article III Section 2 and may hold their positions for consecutive terms.
QUORUM AND VOTING
A quorum for any regular or special meeting shall consist of at least 75% of the School Commission membership including at least two (2) of the three (3) Officers.
The School Commission will attempt to reach a consensus in making decisions. In the event members are unable to reach a consensus after a reasonable amount of time and discussion, the Chairperson may elect to put the matter to vote if a quorum is present. A majority of the votes of members present at a meeting shall be necessary for the adoption of any matter unless otherwise specified in these By-Laws.
There shall be two (2) standing subcommittees of the School Commission:
(1) Budget Subcommittee; and
(2) Marketing and Recruitment Subcommittee.
2.1. These subcommittees shall be composed of volunteers.
2.2. The Chairs of these subcommittees shall be members of the School Commission, chosen by the Chairs of the School Commission with the support of the School Commission, the approval of the principal, and the approval of the pastor. Chairs of the subcommittees may have their one-year terms renewed by the School Commission up to three (3) years, with the approval of the principal and pastor.
2.3. The standing subcommittees shall be advisory to the School Commission and carry out the following duties:
2.3.a. The Budget Subcommittee shall work with the Principal and the Director of Administrative Services annually reviewing and creating the instructional budget, tuition, and reviewing teacher salary scale. This Subcommittee will make recommendations to the School Commission regarding the succeeding year; the School Commission will present their recommendations to the finance council. The finance council will then take it to the Pastoral Council for final action.
2.3.b. The Marketing and Recruitment Subcommittee shall be responsible for considering and implementing short and long-term strategies for recruiting new students and families and for publicizing the Parish School. This subcommittee will also provide assistance for the activities of Catholic Schools Week.
Any change in the By-Laws must be approved by the School Commission with further approval by the Pastoral Council.